Job Application Privacy Policy

1. Introduction

This Privacy Policy outlines how we collect, use, disclose, and store the personal information provided by job applicants. By submitting your application, you agree to the terms of this policy.

2. Information We Collect

We collect the following personal information from job applicants:

• Name
• Email address
• Phone number
• CV/Resume
• Cover letter
• Additional documents (e.g. recommendation letters, academic transcripts)

3. How We Use Your Information

We use the collected information for the following purposes:

• Evaluate and process your job application
• Communicate with you regarding the application process
• Share your information with relevant hiring personnel, including CEO, CFO and CCO.
• Internal analysis for recruitment and workforce planning
• Comply with legal obligations

4. Data Storage and Security

All personal information provided is stored securely in our database. We implement industry-standard security measures to protect your data from unauthorized access, disclosure, alteration, and destruction.

5. Data Retention

We retain your personal information for as long as necessary for the purposes outlined in this policy. If your application is unsuccessful, we will retain your data for a limited period for potential future opportunities unless you request its deletion. We follow the GDPR principle of data minimization and only collect the information necessary for the purposes outlined in this policy. We will delete your personal information upon request.

We follow standard GDPR protection principles.

• Purpose limitation: Only process personal data for the purpose it was intended for
• Lawfulness: Having a legal basis being transparent and acting in person's best interest
• Data minimization: Only gather and keep the exact amount of data needed
• Confidentiality: Only people who are processing the data have access to it
• Accuracy: Take "reasonable measures" to have the most accurate data possible
• Accountability: The data processor is responsible for complying with the GDPR
• Storage limitation: Don't store personal data longer than necessary

6. Cookies

This website uses no third-party cookies. only cookies used are for website functionality and are not used for tracking or analytics.

7. Data Sharing

Your personal information may be shared with authorized personnel involved in the recruitment process. We do not sell, trade, or rent your personal information to third parties. This website is developed by Q-Light.

8. Your Rights

You have the right to:

• Access, correct, or request deletion of your personal information
• Withdraw your application at any time
• Lodge a complaint with the relevant supervisory authority

9. Changes to This Policy

We reserve the right to update or modify this Privacy Policy at any time. The latest version will be posted here.

10. Contact Information

For questions or concerns regarding this policy, please contact tam@qlight.no.